How to Utilize a Virtual Assistant for Maximum Results

So you have signed on with a Virtual Assistant, now what? Having a VA can be  one of the best financial decisions you do for yourself and your business but if you do not approach it in the right way, you can end up wasting both you and your VA’s time as well as your financial investment.  The following is a few ideas to keep in mind when utilizing your Virtual Assistant to ensure you, the Client are receiving satisfactory results:

1.  Make sure you are utilizing a firm with a team of Virtual Assistants

This is important in order to eliminating any possibilities or circumstances where you may have an urgent task and your assigned VA is unavailable unexpectedly.  A firm that works within  a team structure has other team members to direct you to and fall back on when they are unavailable. No missed deadlines makes everyone happy and ensures peace of mind.

2.  Give precise instructions

Communication is key when interacting with your Virtual Assisstant. Since you do not interact with your VA in person and they are not in your particular business’ office setting, it is important that you give your VA as much information as possible. Once you have a task for your Virtual Assistant, make sure you are clear and to the point when requesting assistance from your VA. One good way to avoid miscommunication  is to request your VA respond to your request with their game plan on how they will complete the task at hand.  It is also important to let your VA know what the task is for or about so that you both are on the same page as to what is expected or needed.

3.  Conduct Damage Control

When assigning tasks to your Virtual Assistant, it is important to set deadlines or give desired completion dates/times. Another good damage control system to implement is to request status updates every few hours/days, (depending on the type of task), or request that your VA submits updates at specified times that work for both of you.

If you keep the above items in mind when utilizing your Virtual Assistant, you can be confident that you and your VA are on the same page and you both can feel comfortable and strong in the results of the Client/VA relationship. McClure Virtual Business Solutions understands that the idea of hiring a Virtual Assistant can be a little unnerving as you have to trust someone you never met (most likely) with the details of your business and livlihood. We are sensitive to this fact, which is why it is Team MVBS’  philosopy  to approach our Client’s businesses as if they were our own.  For more ideas on how to get the most from your VA and what to expect from a VA relationship, contact us at mccluresolutions@hotmail.com.

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